Self storage can be an important asset in protecting and preserving private information, but only if certain steps are taken. When planning to archive business or personal documents in a self-storage unit, be sure to consider these tips from STOR-N-MORE SELF STORAGE:
Tip #1: Make sure the security features available at the self-storage facility are optimal:
Convenient operating hours when you or your employees can access the information
Keypad entry systems, security cameras, perimeter fencing and lighting should be in good condition
Although not usually considered a security feature, climate control is essential for protecting documents against extreme temperatures and humidity.
Tip #2: Pack documents with security and safety in mind
Make multiple backups of all stored documents and keep them in a separate location
Consider using locked containers such as file cabinets or firesafes
Store all documentation on password-protected CD or DVD
Fill boxes, even if just with packing material – loosely packed materials can shift during transport and lifting
Packed boxes should weigh no more than 30-50 lbs. for safe lifting
Tip #3: Preserve paper, videos, DVDs and CDs with proper packing
Raise boxes off the ground with pallets, wood, plastic or cardboard
Use airtight packaging to prevent mildew or water damage
Consider anti-static packaging for videotapes, DVDs and CDs
Do not use newspaper, as the print can transfer
Stack boxes with oldest information at the bottom in the back
Pack for longer than you plan to store – just in case
When packing files, place binders in between groupings to lend sturdiness
Label boxes clearly and carefully with waterproof labels / markers
Your STOR-N-MORE SELF STORAGE Facility Manager is an excellent resource for additional tips and assistance in protecting your important documents.
